You see the patients. We run the program and bill it. 

Kavera Managed is the full concussion program with our staff running it. We enroll your patients, deliver the assessment battery and weekly check-ins, assign brain training, prepare the documentation, and handle the billing for 98975, 98978, 98979, 98980 and the neurocognitive testing codes. You see the patient, review the results, and sign. Nothing else changes in your clinic.

What we do for you

Enrollment. After the first visit, we set the patient up in Kavera, assign the module (Concussion, Mental Health, MCI or Headache), and schedule the two-week feedback visit.

Between-visit monitoring. We send the weekly digital check-ins, chase completion, and assign brain training for attention and focus. Patients using the guided support tool for mild anxiety or depression can't advance to the next session until a clinician approves the last one.

Review prep. Before every visit, you get one screen: symptom trend, mood, sleep, cognitive scores against baseline, and anything that moved enough to need your attention.

Documentation. Every check-in, review and treatment-management minute is timestamped as it happens. The record shows what was done, when, by whom, and how long it took.

Billing. We prepare and submit the claims for RTM and neurocognitive testing codes under your practice's credentials, track denials, and resubmit.

Monthly call. One call a month with Juliet Mott to review enrolled patients, completion rates, and what got billed.

What stays with you

You make every clinical decision. Medical necessity, interpretation, treatment changes, referrals, and sign-off on anything submitted for billing are yours. We do the operational work between visits; you remain the treating provider on every record.

Who runs it

Juliet Mott runs Kavera Managed. She works directly with your practice from enrollment through billing and is the person on your monthly call.

How onboarding works

See Managed Implementation for the sequence. In short: demo with Juliet, BAA signed, one training session, first patients enrolled at their next visit.

Six months, then it's yours

Managed is a six-month program. By month seven, your staff has run the workflow beside ours for half a year and can take it in-house on the Self-Serve plan. Practices that want us to keep running it renew.

Who it fits

Neurologists, neurosurgeons, orthopedic surgeons, sports medicine physicians, NPs and PAs who already see concussion patients and don't have staff to run monitoring between visits. If you've been seeing these patients once or twice and sending them home, this is the version built for you.

Practices with an MA or nurse who can own the workflow from day one should look at Self-Serve.

FAQ

Does Kavera submit claims under my NPI?

Yes. Managed includes claim preparation and submission under your practice's credentials. You review and approve before anything goes out.

Who owns the clinical decisions?

You do. Kavera staff run the workflow. The treating provider makes every clinical determination and signs every document. See Clinical Oversight.

What happens after six months?

You move to Self-Serve and run it with your own staff, or renew Managed. Either way the patient data and documentation stay in your Kavera account.

Does Managed change which codes I can bill?

No. The codes depend on the services furnished and each payer's rules. Managed changes who does the work behind them.

What does it cost?

Pricing is covered on the demo. Self-Serve and Managed are priced differently.

See it on your patients

One field. 30 minutes. Live demo with a clinician. Request demo.